If you want to travel to a conference or a summer school, the number one thing is to talk to your supervisor (in case you do not have one, you should talk to the director of graduate studies). Given that you get the approval of your supervisor and the director of Ph. D studies, there are three ways of funding your travel: (1) apply for external travel scholarships; (2) use earmarked money from the department; (3) via the external funding of your supervisor’s.

1. Information on external travel scholarships

Some information on external travel scholarships is available on the Stockholm University website: http://www.su.se/utbildning/studentservice/stipendier (unfortunately the information only seems to be available in Swedish). Other than that, there are funding opportunities at the Royal Swedish Academy of Sciences (http://www.kva.se/en/GrantsFunding/Scholarships/Social-sciences ), at FAS (https://eklara.fas.se/Hjalp/Hjalpdokument/resebidrag-en.pdf ), and at Stiftelsen SIAMON (no web information).

2. Earmarked money from the department

Each PhD student has 30 000 SEK to spend on travelling during the PhD program, starting from year two. Other criteria for being eligible for these expenses are: 1) you must have taken a minimum of 45 ECTS of the first-year courses, and 2) you are expected to participate in examination of the course or holding a certification of attendance. For conferences, you should have a paper accepted for the conference.

To use this money, you should proceed as follows.
a) Get the support of your supervisor who must get support from the Director of Ph. D studies.
b) Supply a written statement from the Director of Ph. D studies (typically email-confirmation) and a written budget to Anita or Audra.
c) Anita or Audra will confirm whether there is money left for you.
d) If so, book your travel via our travel agency BCD Travel (due to government regulations, you should always do this; the benefit is that the department pays for your ticket ex ante). Information about how to book you can find here (unfortunately the information only seems to be available in Swedish).
e) Other travelling expenses (e.g., hotels, travelling between hotels and airports) are refunded ex post, given that you provide documentation for the expenses (you should provide the originals) and verification regarding your participation in the conference or summer school.

3. External funding obtained by your supervisor

Here it depends on whether the funding comes in the form of a grant administered by the department or as a stipend (e.g., a Handelsbanken stipend).

If it is a grant administered by the department you should
a) Get the support of your supervisor
b) Supply a written statement from your advisor that he or she will pay for the trip via his or her grant (typically email-confirmation) to Anita or Audra
c) Book your travel via our travel agency BCD Travel (due to government regulations, you should always do this; the benefit is that the department pays for your ticket ex ante) Information about how to book you can find here (unfortunately the information only seems to be available in Swedish).
d) Other travelling expenses (e.g., hotels, travelling between hotels and airports) are refunded ex post, given that you provide documentation for the expenses.

If it is a stipend you should
a) Get the support of your supervisor
b) Book your travel in your own name (you may use your preferred travelling agency). Pay for all the travelling expenses.

A general rule

Whenever the department pays for your travel via its budget, or via an external grant administered by the department, you should use BCD Travel. Information about how to book you can find here (unfortunately the information only seems to be available in Swedish).

Whenever you obtain a travelling stipend in your name (or a stipend obtained by your supervisor) you should pay for the expenses yourself. Then you can use your preferred travelling agency.

Important note: before traveling ensure that you obtain a travel insurance card.
Please contact Anne Jensen if you do not have a travel insurance card.