First, talk to your supervisor or the Director of graduate studies. After approval, there are three ways of funding your travel:
 

1. Information on external travel scholarships

Stockholm University's website (unfortunately the information only seems to be available in Swedish).
Funding opportunities at the Royal Swedish Academy of Sciences, and at Stiftelsen SIAMON.
 

2. Earmarked money from the department

Each PhD student has 30 000 SEK to spend on travelling during the PhD program, starting from year two. Other criteria for being eligible: 1) you must have taken a minimum of 45 ECTS of the first-year courses, and 2) you are expected to participate in examination of the course or holding a certification of attendance. For conferences, you should have a paper accepted for the conference.

How to use the money:
a) Get the support of your supervisor who must get support from Ann-Sofie Kolm.
b) Supply a written statement from Ann-Sofie (typically email-confirmation) and a written budget to Ulrika or Audra.
c) Ulrika or Audra will confirm whether there is money left for you.
d) Book your travel via our travel agency BCD Travel.
e) Other travelling expenses (e.g., hotels, travelling between hotels and airports) are refunded ex post, given that you provide documentation for the expenses (original receipts) and verification regarding your participation in the conference or summer school. NB! Airbnb and Uber are not refunded!
 

3. External funding obtained by your supervisor

If it is a grant administered by the department you should
a) Get the support of your supervisor
b) Supply a written statement from your advisor that he or she will pay for the trip via his or her grant (typically email-confirmation) to Ulrika or Audra
c) Book your travel via our travel agency BCD Travel. NB! New travel agency from July 1, 2019. Information here.
d) Other travelling expenses (e.g., hotels, travelling between hotels and airports) are refunded ex post, given that you provide documentation for the expenses. NB! Airbnb and Uber are not refunded!

If it is a stipend you should
a) Get the support of your supervisor
b) Book your travel in your own name (you may use your preferred travelling agency). Pay for all the travelling expenses.
 

A general rule

Whenever the department pays for your travel via its budget, or via an external grant administered by the department, you should use BCD Travel. NB! New travel agency from July 1, 2019. Information here.

Whenever you obtain a travelling stipend in your name (or a stipend obtained by your supervisor) you should pay for the expenses yourself. Then you can use your preferred travelling agency.

Important note: before traveling ensure that you obtain a travel insurance card.
Please contact Anne Jensen if you do not have a travel insurance card.